Executive Summary Facing the challenges of the post-pandemic labor market, Mercy partnered with Trusted Health to reduce labor costs, drive administrative efficiencies, and offer flexible work opportunities that attract and retain their most valuable resource; clinicians.
The combined team began by modernizing Mercy’s procurement of long-term agency labor with Works Flex, which allowed them to streamline burdensome processes, drive workflow automation and refocus the user experience for the critical but often overlooked stakeholder — the clinical hiring manager.
Mercy then implemented Works OnDemand to power autonomous open shift recruitment across their 40-hospital system, predict scheduling gaps and intelligently recruit the best-fit clinician for every open shift. This enables Mercy to leverage a more flexible workforce (a combination of their core workforce, regional and local float pools and internal gig nurses). Works then uses artificial intelligence (AI) to identify the appropriate incentive premium to offer to ensure an open shift is filled without overspending.
Within one year of implementing the Works suite, Mercy reduced labor costs, administrative workload, and nurse turnover while supporting patient volumes and safe nurse staffing levels.
Existing procurement processes required ongoing manual interventions, significantly burdening the front-line manager.
A preexisting nursing shortage was exacerbated by the pandemic and inspired Mercy to re-imagine their workforce strategy with flexibility in mind.
Over-reliance on overtime, agency and incentive spend to fill shift gaps unnecessarily increased labor costs.
Combining deep clinical and market expertise with modern technology, Mercy turned to Trusted to deploy their next-generation, end-to-end staffing platform and optimize their entire clinical workforce in one environment.
By deploying Works Flex, Mercy simplified and streamlined labor mix allocation, requisition creation, onboarding, compliance and resource pool management processes in a single platform.
Mercy and Trusted then partnered to integrate Mercy’s existing scheduling solution with Works OnDemand to power fully autonomous shift recruitment across internal and external staff. The combined efforts enabled Trusted and Mercy to build a thriving, flexible workforce.
Works allows Mercy to take stock of every workforce layer, including their core nurses, local and regional float pools and gig nurses. Beyond that, it automates the way Mercy fills shifts. Works identifies nurses in Mercy’s recruiting pool, flags open shifts, and pushes available shifts to best-fit nurses based on their preferences and experience. When open shifts remain, Mercy’s core nurse workforce uses the Works app to pick up incentive shifts. Remaining open incentive shifts are shared with gig and per diem workforce. Clinicians simply tap to pick up a shift and it is automatically logged in the staffing and scheduling system. This technology-powered workforce management system lowers costs, increases fill rate and dramatically reduces the amount of time nurse managers spend trying to fill shifts.
Leveraging the Works platform, Mercy moved multi-step and multi-stakeholder candidate submittal review, change request approval and offer processes away from ad-hoc email chains to structured, on-platform workflows. This significantly reduced manual touch points to fill positions while enabling end-to-end reporting and analytics to manage supplier performance. Centralizing and orchestrating processes within Works led to increased operational efficiencies across compliance and onboarding, time and invoicing and labor analytics.
Leveraging Works’ artificial intelligence engine and proprietary dynamic shift pricing algorithm, Mercy was able to identify which available clinicians are interested in which shifts, load balance shift matches and selectively recruit to balance fill rate and spend. Doing so also allowed Mercy to incorporate external supply while mitigating the risk of agency overspend.
Nurse turnover during the pandemic forced Mercy to rely on travel nurses as 25% of their workers. Trusted helped Mercy reduce use of travel nurses by creating unified labor pools across both internal and external resources to fill short-term gig and long-term needs.
Trusted helped Mercy develop a staffing model that responded to clinician preferences, including flexible compensation, scheduling and leveraging multiple workforce layers. Works’ labor mix optimization engine matched open needs with the most qualified, cost-effective, interested and available workers, while automating the distribution process in a seamless way across Mercy’s total available pool of workers. This not only increased fill rates, but also eliminated unsafe staffing scenarios that caused low nurse morale and burnout.
Executive Summary Facing the challenges of the post-pandemic labor market, Mercy partnered with Trusted Health to reduce labor costs, drive administrative efficiencies, and offer flexible work opportunities that attract and retain their most valuable resource; clinicians.
The combined team began by modernizing Mercy’s procurement of long-term agency labor with Works Flex, which allowed them to streamline burdensome processes, drive workflow automation and refocus the user experience for the critical but often overlooked stakeholder — the clinical hiring manager.
Mercy then implemented Works OnDemand to power autonomous open shift recruitment across their 40-hospital system, predict scheduling gaps and intelligently recruit the best-fit clinician for every open shift. This enables Mercy to leverage a more flexible workforce (a combination of their core workforce, regional and local float pools and internal gig nurses). Works then uses artificial intelligence (AI) to identify the appropriate incentive premium to offer to ensure an open shift is filled without overspending.
Within one year of implementing the Works suite, Mercy reduced labor costs, administrative workload, and nurse turnover while supporting patient volumes and safe nurse staffing levels.
Existing procurement processes required ongoing manual interventions, significantly burdening the front-line manager.
A preexisting nursing shortage was exacerbated by the pandemic and inspired Mercy to re-imagine their workforce strategy with flexibility in mind.
Over-reliance on overtime, agency and incentive spend to fill shift gaps unnecessarily increased labor costs.
Enabled Mercy to create unified labor pools across both internal, and external resources to fill short-term gig and long term needs.
Develop methodology for facilities to express short-term and longer-term needs, single shift or blocks of shifts, to their unified pools of labor.
Launched dynamic labor mix optimization engine that matches open needs with the most qualified, cost-effective, interested, and available workers, while automating the distribution process in a seamless way across Mercy’s available pool of workers.
Realized significant operational efficiencies across compliance & onboarding, time & invoicing, and labor analytics by centralizing and orchestrating processes within Works.
Combining deep clinical and market expertise with modern technology, Trusted partnered directly with Mercy to build the future of work in healthcare. Our objective was to develop a next-generation, end-to-end staffing platform that empowered Mercy to optimize its entire workforce in one environment.
Building on the foundational infrastructure that Mercy already possessed, the combined team implemented Works, the operating system for workforce management, to simplify and streamline budgeting, labor mix allocation, req creation, onboarding, compliance, and resource pool management. The resulting refactored platform enabled Trusted & Mercy to together shape and lay the foundation of a flexible, gig workforce.
“Works has supported our ability to meet this desire and to function in a dynamic way, moving talent around to meet our needs. At the height of the pandemic, Works enabled us to flex our workforce from regions that were surging to ones that were not. Using data that was representative of the total workforce took the onus off of the individual frontline manager, even the individual hospital, and most importantly, allowed us to provide better patient care”
Betty Jo Rocchio
Senior Vice President,
Chief Nursing Officer
We not only use the product, but we have also invested in it as the catalyst to the future of Mercy.
“Most hospital systems are content to work with large known players in the healthcare space. Those that have done the same thing for decades. At Mercy, our leadership team is fully aware of the changes and challenges in the healthcare space and specifically the clinical workforce. Mercy tried different incentives and staffing models and never was able to optimize its staffing. Once we saw Works and the way it can leverage workforce pools, on-demand, data analytics, and intelligent software to manage clinical labor and optimize care delivery, we knew it was a partnership and a product we needed to have. We not only use the product, but we have also invested in it as the catalyst to the future of Mercy.”
Beth Melgren
Clinical Operations
Works connects to the systems you already use, including biweekly payroll data, daily shift scheduling data, and more. Go to www.works.ai/works-demo to get in-touch or email us at sales@trustedhealth.com to get started in as little as two weeks.
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